Customized Low Code AI Bot Solution for Regional Center
E-Billing

Navigating through complex invoices and billing reports used to be a daunting, time-consuming task, and manual data entry was prone to errors, resulting in costly discrepancies. But not anymore! BitCot offers an exceptional RPA solution specifically engineered for Regional Center E-Billing systems.
Our bot, powered by Microsoft Power Automate, seamlessly integrates with your current setup, enhancing data preparation, calculation, and data entry tasks, thereby freeing your team to focus on higher-value tasks

Your Challenge

The e-billing process within a Regional Center can be a time-consuming and error-prone venture. Managing data from numerous regions, ensuring accurate service mapping, and applying intricate business rules can easily consume up to 60 hours each month for approximately 400 consumers with a single service. Moreover, the propensity for errors in manual data entry adds another layer of complexity.

Our Solution

BitCot’s RPA solution is designed to address these issues, turning cumbersome and error-prone tasks into streamlined and efficient processes. By doing so, we free up your team’s time to focus on strategic initiatives that truly move your organization forward.

Our RPA Solution Implementation Strategy

We take your timekeeping and case management reports, prepare and cleanse the data, apply necessary calculations and
business rules, and automate the entry process into your regional center’s e-billing portal.

Data Accuracy: Our bot ensures up to 90% data accuracy, significantly mitigating potential data entry errors, and providing a reliable base for calculations and invoicing.
Compliance Made Easy: Our bot ensures full compliance with Regional Center standards and regulations, eliminating this stress.
Productivity Boost: By automating labor-intensive tasks, we have seen a 40% boost in team productivity, as resources are redirected from data entry to tasks that truly drive your organization forward.
Time and Cost Savings: Cut down the data preparation and entry time by up to 70%, allowing your team to focus on strategic initiatives. Also, achieve annual savings in labor costs associated with invoice processing.

Automate and Optimize Regional Center E-Billing with BitCot's AI Bot!

Are you ready to redefine your Regional Center E-Billing process? Experience the transformative power of BitCot’s RPA solutions today. Contact us for a personalized demo!
Ready to automate your e-billing process? Schedule a consultation with us today to discuss your specific needs and see how our low code AI bot solution can revolutionize your Regional Center’s billing process.

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Our Expertise, Your success

We understand the unique needs of Regional Centers and have hands-on experience working with SDRC, VMRC, CVRC, RCOC and others.
This, combined with our technological expertise in Microsoft Power Automate, makes us uniquely suited to offer you a tailored RPA solution

Showcase on RPA Solution

We have created powerful portals on RPA

Data Preparation

Using SETWorks as the primary system for timekeeping and case management, our RPA bot extracts the necessary time-sheet data.

Data Consolidation

Your team drops the monthly Excel reports into a local or cloud folder, ready for the RPA bot to pick up and process

Calculation

Our bot calculates the number of service hours per client for each day of the month, using the provided mapping table (Service provider number, Service month, Service code, Service Sub-Code) and aligns them with the corresponding e-billing portal.

Business Rule Application

We apply multiple business rules to the data, adjusting for differences between various regions and other specifications. This used to take up to 40-60 hours at the end of each month, but our RPA bot dramatically reduces this time

Data Entry

For each region, our bot logs into the e-billing portal, selects the appropriate service provider number, service month/year, service code, service sub-code, and consumer name.

Recursion & e-Billing Process

The bot enters the calculated hours for each client and service into the e-billing portal, handling all the steps involved, including navigating the calendar screen.

Exception Handling & Logging

Our bot is designed to manage exceptions efficiently. It logs all activities in a text file, takes screenshots of entries made, and has a retry mechanism for failures, ensuring the continuity of data entry.

Retry Mechanism

In case of any disruptions or failures, our bot is equipped with a robust retry mechanism. This allows it to pick up right where it left off, minimizing any potential delays or data discrepancies.

Real Results, Real Success

Our customers have experienced significant reductions in the amount of time spent on manual chores, enabling them to reallocate staff to high-value work. Here are some of the case studies that demonstrate how we’ve transformed their billing process.

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Advantages of RPA Solutions With BitCot

Increased Accuracy

By minimizing the potential for human error, our automated system ensures precise data transfer

Efficiency & Time Saving

Our automation system reduces the manual work from 60-70 hours per month to just a few hours.

Improved Productivity

By automating labor-intensive procedures, you’ll produce more in less time.

Real Cost Savings

With less manual work, you save significant labor costs.

Our Clients

We have successfully delivered digital products for over 300+ clients.

What They Have to Say

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Raj and his team at BitCot has made me a believer. After many painful experiences with developers / dev teams we finally found our technology extension.. BitCot delivers quality products, timely communication and most importantly hits committed timelines. I was so impressed with BitCot’s speed and standards that I’ve asked them to begin a second project. The team has an uncanny ability to understand your vision and goals and will assist you in shaping the scope of the project/feature. Even if that means less revenue for them. BitCot is the Unicorn - so much so that I am a bit nervous posting this feedback as I might get less time with them.

Joe Roberts

Founder, Poured

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BitCot has built multiple apps for my company and continues to service our technology needs on a monthly basis. He is reliable and consistent in meeting our deadlines. I appreciate that he always take the time to discuss new features and gives critical feedback for my team and I to make decisions before implementation. This is a partnership that has saved us a lot of time, troubles and money. I am grateful to Raj for his time and expertise in software development for Web and Mobile Apps.

Jonny Tucker

Co-Founder, Poured

BitCot's ability to work with diverse modern technologies, their willingness to understand our needs and their eagerness to help us accomplish our goals have been instrumental. As CTO at PartnerHere I've relied heavily upon them to develop our custom software, integrate it with a variety of 3rd party vendors and then deliver the entire system to our end-users via the cloud -- all on a tight budget. You won't get better results for your money anywhere else.

Ian F. Hood

Founder, PartnerHere

Contact Us

Have a question? get in touch for a fee & confidential app consultation where here to help!

Raj Sanghvi

CEO BitCot

Need help? We design, build, and grow digital products across Android, iOS, and web.

+1 858-683-3692 Support

Frequently Asked Questions

What is RPA (Robotic Process Automation)?

RPA technology utilizes software robots or bots to automate repetitive, rule-based tasks, mimicking human actions in digital systems.

What are the benefits of implementing an RPA solution?

Implementing an RPA solution can lead to increased efficiency, reduced human error, improved accuracy, enhanced productivity, cost savings, and faster task completion.

What types of tasks can be automated using RPA?

RPA can automate a wide range of tasks, including data entry, data extraction, report generation, invoice processing, system integration, data validation, and many other repetitive, rule-based activities.

How secure is RPA implementation?

RPA implementations can be made secure through various measures, such as encryption, access controls, user authentication, and audit trails. Following best practices for data security and compliance is essential when implementing RPA solutions.

How long does it take to implement an RPA solution?

The time required to implement an RPA solution depends on factors such as the complexity of the processes to be automated, the number of systems involved, and the organization’s readiness. Typically, RPA implementations can range from a few weeks to a few months.

Can RPA be scaled up as business needs grow?

Yes, RPA solutions can be easily scaled up to accommodate growing business needs. Additional bots can be deployed, and new processes can be automated without significantly disrupting existing workflows.

Can RPA solutions integrate with existing systems?

Yes, RPA solutions can integrate with existing systems, applications, and databases. They can interact with various technologies, including web-based systems, desktop applications, mainframes, and APIs.

Transform Your Regional Center's E-Billing With BitCot's RPA Solution

Customized Low Code AI Bot Solution for Regional CenterE-Billing