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Software Development Outsourcing: An Ultimate Guide For 2023

August 16, 2023

It’s almost impossible for a business to have in-house specialists for every niche in IT, especially software development. Setting up a team of on-site software developers for short-term projects can be costly and time-consuming. This is where outsourcing software development comes into play. Outsourcing software development involves a company hiring an external vendor/a third party to delegate its software development projects instead of using its in-house resources. This allows companies to tap into a talent pool of experienced developers, use the latest technologies, scale flexibly, streamline the development process, and reduce time to market while saving costs.

On a managerial level, outsourcing also requires extra diligence and planning to ensure that resources are allocated efficiently and that the outcome meets company expectations. We have helped build over 400 mobile apps and websites with our tried and tested process, and are experts in the outsourcing world. So, here is the comprehensive guide for outsourcing software development so you can do it confidently and efficiently.

What is software development outsourcing?

Software development outsourcing is the practice of entrusting software development projects to external service providers. Instead of managing the entire development process internally, companies hire third-party organizations or individuals to handle various aspects of software creation, maintenance, and management. This approach offers several benefits, including access to a pool of skilled developers, cost savings, and enhanced efficiency. By outsourcing software development, businesses can tap into the expertise and resources of specialized service providers, allowing them to focus on their core competencies and strategic initiatives.

Outsourcing software development is trendy among startups and established companies that need an extensive in-house development team or want to scale their projects quickly. It provides the flexibility to engage with experts in specific technologies or domains, ensuring high-quality and timely delivery of software solutions. Moreover, outsourcing can help reduce overall development costs, as it eliminates the need to invest in infrastructure, training, and recruitment of additional staff.

Benefits of Outsourcing Software Development

Outsourcing software development has become an increasingly popular strategy for businesses of all sizes. By entrusting software development projects to external service providers, companies can leverage a wide range of benefits that positively impact their operations, efficiency, and bottom line. Let’s explore some of the key advantages of outsourcing software development.

Access to a Pool of Skilled Developers: One of the primary benefits of outsourcing software development is gaining access to a vast talent pool of skilled and experienced developers. External service providers often have teams of experts with diverse skill sets and knowledge in various programming languages and technologies. This ensures that your project is handled by professionals who possess the necessary expertise to deliver high-quality software solutions.

Cost Savings: Outsourcing software development can significantly reduce costs compared to hiring an in-house development team. With outsourcing, you eliminate expenses associated with recruitment, training, infrastructure setup, and ongoing employee benefits. Additionally, outsourcing allows you to leverage competitive pricing models, such as fixed pricing or hourly rates, which can be more cost-effective than maintaining a full-time team.

Increased Efficiency and Time Savings: Outsourcing software development enables businesses to focus on their core competencies and strategic initiatives. By delegating development tasks to external experts, you can free up internal resources and redirect them towards activities that drive business growth. Moreover, outsourcing allows for faster project completion, as service providers often have dedicated teams working on multiple projects simultaneously.

Flexibility and Scalability: Outsourcing offers flexibility and scalability, allowing businesses to adapt to changing project requirements and demands. You can easily scale up or down the development resources as needed, without the hassle of hiring or laying off employees. This flexibility ensures that your software development initiatives align with your business goals and can accommodate future growth.

Access to Specialized Expertise: Outsourcing software development allows companies to tap into specialized expertise in specific technologies or domains. Service providers often have experience working on a wide range of projects across different industries. This means they bring valuable insights and best practices to the table, contributing to the development of innovative and efficient software solutions.

Risk Mitigation: When you outsource software development, you share the risks associated with the project with the service provider. They take responsibility for meeting project deadlines, ensuring quality, and managing potential risks and challenges. This mitigates the risks and uncertainties that come with in-house development, where the burden falls solely on the company.

Enhanced Focus on Core Competencies: Outsourcing non-core activities like software development allows businesses to concentrate on their core competencies. By delegating development tasks to external experts, you can allocate more time and resources to strategic activities that differentiate your business in the market and drive value for your customers.

Key Considerations Before Outsourcing Software Development

Outsourcing software development can be a strategic decision for businesses looking to leverage external expertise, reduce costs, and accelerate project timelines. However, before embarking on this path, it’s essential to carefully evaluate and consider several key factors. Here are some crucial considerations to keep in mind before outsourcing software development.

1. Finding The Right Partners

Finding the right partner-BitCot

When outsourcing software development it’s important to do your due diligence in the process of choosing a software development company. While outsourcing software development has many advantages, it also comes with its fair share of risks. As head of the project, the results it yields are your responsibility, so the developers you choose to work with should understand your goals, have compatible communication skills, have ample experience, and be trusted in the industry.

You can start looking for potential candidates through colleague recommendations or by doing deep research. Look for companies who have the qualifications and experience to work in your industry and have worked with other professionals successfully. You should also look for case studies on their websites featuring companies similar to yours that they’ve worked with and try to find reviews and testimonials from their past clients. Having an idea of what their previous work looks like will help you get a better idea of what to expect from their work.

Another thing to look for when in your potential candidates is what their process with clients looks like. Every developer has a different method to their madness, so making sure you feel comfortable with their process is important. For example, at BitCot our process involves a success-driven approach. We start with a vision from the client, then move on to the strategy and discovery stage that involves deep research and brainstorming, after that, we begin the design process and walk clients through the different directions the design can go. Once completed, we begin the development and testing stage to ensure that every line of code is crafted with care. Then once your app or website launches, the fun isn’t over yet! We continue building for growth and measuring success over time. Feeling aligned with the developer’s process is important for the long-term success of outsourcing software development.

2. Refine Your Project and Its Goals

Refine your project and its goals-BitCot

It all starts with an idea. Whether it’s one person or a whole team of collaborators, it’s important to understand each individual’s goals and objectives. When outsourcing software development, attach action to your ideas and aim to refine your goals before hiring a development team so you know how to communicate with them. While most development teams can help with your vision and strategy, it’s important for you to have a clear understanding of what you want out of the project.

3. Understand Your Role in Project Management

Understand Your role in project management-BitCot

Understanding your role in project management means being okay with giving up some control and being aware of just how much control you are willing to give up. Some software development companies will handle most of the project management for you while others might need you to oversee things more closely. But, when outsourcing software development it’s important to discuss with your development company what requirements they have and what concessions they can make to your preferences.

4. Communication is Key!

Communication is a key-BitCot

In any business venture, communication is key. When it comes to project management, communication is even more important for smooth sailing and a successful outcome. Regardless of how you split up your project management, you want to establish a clear line of communication with your development team so everyone feels aligned with what needs to be accomplished.

Effectively communicating your needs for the project will help the entire process run smoothly. You should also communicate on a set schedule to stay informed on the project and make sure you’re consistently on the same page. You can choose to schedule regular virtual meetings to check that everything is going according to plan and there isn’t anything holding up the project or use specific communication tools like Slack or Google Drive.

5. Know Where to Invest

Know Where to Invest-BitCot

Software development can be expensive (even when outsourcing software development) so having a clearly defined budget and understanding of what is a priority will be important. You want to be confident that every part of your budget is being spent sensibly. While sometimes developers will have suggestions for you, you should also know what’s best for your company.

Have a clear idea of what your non-negotiables are in the project so most of the budget is allocated towards those things. You should also always have a part of your budget reserved in case of an emergency or any unexpected expense that may come up.

Outsourcing software development is investing in the future of your business. Finding innovative and cost-effective ways to bring your product to the market faster is the need of the hour in the software industry. Outsourcing helps big-time in accelerating your software development process while saving development costs.

How BitCot Can Assist You in Outsourcing Software Development

BitCot is a leading software development company that can assist you in outsourcing your software development needs. With our expertise and experience, BitCot offers various services to ensure a successful outsourcing experience.

BitCot has a team of highly skilled developers who specialize in various technologies and domains. We have a proven track record of delivering high-quality software solutions for clients across different industries. By partnering with BitCot, you can leverage our expertise to develop robust and innovative software applications tailored to your requirements.

Communication is key in outsourcing, and BitCot understands the importance of effective collaboration. We have established communication channels and processes to keep you updated on the progress of your project, address any concerns, and incorporate your feedback throughout the development process.

Data security is a top priority for BitCot. We have robust measures to protect your sensitive information and intellectual property. With strict adherence to industry standards and regulations, you can trust that your data is in safe hands.

If you’re looking for a team to build cutting-edge software solutions to boost business growth get in touch with the BitCot team! We have built over 400 web and mobile apps with our simple and comprehensive process that includes: idea building & vision, design (UI/UX), development, testing, and launch.


Author: Raj Sanghvi

Raj Sanghvi is a technologist and founder of BitCot, a full-service award-winning software development company. With over 15 years of innovative coding experience creating complex technology solutions for businesses like IBM, Sony, Nissan, Micron, Dicks Sporting Goods, HDSupply, Bombardier and more, Sanghvi helps build for both major brands and entrepreneurs to launch their own technologies platforms.

Visit Raj Sanghvi on LinkedIn and follow him on TwitterView Full Bio

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    Dave S

    Dave S

    Co-Founder- StompSessions


    I have Known BitCot for 4 years and have been impressed with the diversity and quality of BitCot work. With that solid foundation it was really easy to select BitCot as our development partner.